ApartmentIDX Instructions

APARTMENT IDX ADMIN PANEL – FOUR MAIN SECTIONS

  1. Account: Your contact information that shows on your Apartment IDX map and where your leads are emailed. This is also where you set up all of your auto-responder emails to leads and clients.
  2. Control Panel: List of all properties on your Apartment IDX so you can select Preferred Properties and Remove Properties from your IDX. You can also tell our staff if something is incorrect by submitting an Audit Request. Changes you make on this page are communicated back to our staff so we can see your preferences.
  3. Leads: List of all leads you’ve received from any contact form on your website or Apartment IDX. All leads go to one place so we can measure results. These leads receive emails from our drip marketing CRM, auto-responder, and tracks your lease expiration dates.
  4. Search Floor Plans: Preferred Property’s on your Control Panel display their searchable floor plans here. You can’t search every floor plan in the database, but you can search every floor plan from your Preferred Property list.

ACCOUNT SETTINGS

Access your account at http://apartmentidx.info/

Set up your account:

  1. Make sure the contact phone number, email address, and website are correct because this is the information displayed to leads on your Apartment IDX maps and emails.
  2. Write your custom auto-responder email that is sent to each person who fills out a contact form on your website. Every lead that comes through your website will receive this email, you also receive a copy.

Write drip marketing emails for the first 30 days. If the emails are left blank, they are not sent to your leads. You do not have to write an email for each day. Pick and choose the days you want your leads to receive emails.

  1. Day 1
  2. Day 2
  3. Day 4
  4. Day 6
  5. Day 8
  6. Day 10
  7. Day 14
  8. Day 30

 

 

Write drip marketing emails for the first 12 months. If the emails are left blank, they are not sent to your leads.

Write lease expiration emails to be delivered 120 days from the lease expiration and 90 days from the lease expiration date you enter on each client’s profile. If the emails are left blank or the lease expiration date is left blank, these emails are not sent to your clients.

CONTROL PANEL

  1. Select Preferred Properties from your Apartment IDX so you can search their floor plans.
  2. Submit an Audit Request to our support staff.
  3. Remove properties from your Apartment IDX.
  4. Search and view floor plans and information on each property on your Apartment IDX.
  5. Specific instructions for the Control Panel are displayed by expanding the “Instructions” section at the top of the page.
  6. Clear all filters and start over by clicking the Red X Icon above the last column.

LEAD PANEL

  1. Specific instructions for the Lead Panel are displayed by expanding the “Instructions” section at the top of the page.
  2. Clear all filters and start over by clicking the Red X Icon above the last column.

SEARCH FLOOR PLANS

  1. You can search any floor plan for any property you select as a Preferred Property in your Control Panel.
  2. Specific instructions to Search Floor Plans are displayed by expanding the “Instructions” section at the top of the page.
  3. Clear all filters and start over by clicking the Red X Icon above the last column.

 

PRINT PDF CHEAT SHEET HERE